Did You Know…? How to print using MFDs

Printing with MFDs: networked PCs, wireless & cloud-based printing

Any printing on campus is via networked multi-function devices (MFDs). You can send files for printing from a classroom PC or your personal laptop. There are printers in or near all PC classrooms and at least one printer on each floor of The Sir Duncan Rice Library.

print budget

Print from a networked (classroom) PC

To print from a network PC, you need to send your files to a holding queue, e.g. BW-pull-pcl on class-print.uoa.abdn.ac.uk  You can retrieve your files from any MFD on campus by logging in to it using your ID card or your username & password.

Steps:
  1.  For Word documents: select the File tab, then Print. For PDFs: select the printer   icon in the toolbar
  2.  Select the name of the printer, e.g. BW-pull-pcl on class-print.uoa.abdn.ac.uk
     By default, the printers will print double-sided. You can edit the default settings by clicking on ‘Printer Properties’/’More settings’
  3.  When ready, click on the large ‘Print’ icon
  4.  Log in to any MFD to print your document

For more information see guide: ‘Quick guide to printing’ available at www.abdn.ac.uk/toolkit/documents/uploads/mfd-printing.pdf

Print from your laptop (Windows 10)

To send a job from your laptop to a networked printer, your laptop must be connected to eduroam. It is not possible to print to a University MFD from home or off-campus.

Steps for connecting your laptop to the printing network:
  1. Open the Run Command by pressing the Windows logo key + R on your keyboard or use the Windows search field search tool Windows
  2. Type the following command  \\printanywhere.uoa.abdn.ac.uk and press Enter or click OK
  3. Double-click on MFD-PULL-BW, then click on Install Driver. Click Yes if prompted.
  4. Repeat the above steps for MFD-PULL-COLOUR

The selected printer names should now appear on your list of printer options (screenshot) in the print dialog box. You will not need to repeat this process every time you wish to print from your laptop.

For instructions on how to set up your Mac or MacBook to the printing network, see guide: ‘Printing – Mac or MacBook OS X 10.13.6’ available at
www.abdn.ac.uk/toolkit/documents/uploads/mfd-printing-mac-1013.pdf

Print using Web Print

With Web Print you can upload files to the web, assign a print queue, then log in to an MFD and collect your print jobs from the MFD as normal. Web Print is a method of printing when working on the move.

Steps for uploading files to print:
  1. Enter the following address into your browser https://webprint.abdn.ac.uk/
  2. On the Web Print page, log in with your username and password
  3. On the My Print jobs page, choose the file you wish to upload and click on Next
    If the upload is successful, you will see the following message: “Your print job has been added successfully. I will be processed automatically in a moment”
    You will then see details of your file, including date and time, file name, pages, status
  4. When processed, the file status will change from Processing to Awaiting Release
    You will see two options: Colour-Pull and Mono-Pull. For Black & White, select Mono
  5. When you are ready to send the file to print, click on the button containing the name of the required printer – this will change the file status to Printed. Retrieve the job from the MFD
  6. Log out from the top right corner of the screen

Please note that with Web Print, there is no option to print single-sided.

For details on emailing files to Web Print, see page 3 of guide: ‘Printing – Mac or PC laptops Using Web Print’ available at https://www.abdn.ac.uk/toolkit/documents/uploads/web-print-laptop.pdf

How much does printing cost?

Black & White A4 single-sided 3 pence per sheet
Black & White A4 double-sided 5 pence per sheet
Colour A4 single sided 10 pence per sheet
Colour A4 double sided 19 pence per sheet

For more information see guide ‘Quick Guide to Printing’ available at
https://www.abdn.ac.uk/toolkit/documents/uploads/mfd-printing.pdf

Top-up your print budget
New students start with an initial print budget of £1. Each time you use your ID card to print or copy, the relevant cost is deducted from your print budget.

To top-up your print budget, go to https://printmanage.abdn.ac.uk/

  • On classroom PCs, access the PrintManage system by using the Desktop shortcut
  • On personal laptops/PCs, go to https://printmanage.abdn.ac.uk/ and switch user to Use another account 

You will need to log in to the system using your username (e.g. u01abc01) and password. All payments are made in exact multiples of £1 and minimum payment is £5 with maximum payment being £20.

Cash payments can be made in person in the following locations:

  • Medical Library (Foresterhill): Issue Desk
  • The Sir Duncan Rice Library: Hardback Café
  • Students’ Union Building (formerly known as “The Hub”): The Bear Essentials shop
To check your balance:

Swipe your card on the MFD and tap the Pull Print icon. At the top left of the window you will see your name, the number of documents in your printing queue and the amount of credit remaining in your account.

Note: Remember to not top-up more than you need; remaining amounts are not refunded.

For more information see: www.abdn.ac.uk/it/student/print/index.php#panel1234

The IT service desk is located on Floor 1 of The Sir Duncan Rice Library and is open Monday to Friday 09:00-17:00. (Wednesdays: 10:45-17:00) There is also an IT service desk in the Polwarth Building, room 1:122 on the Foresterhill campus.

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Did You Know…? – Top-up of print budget

When you run out of credit, MFDs will display a “credit too low” message and your documents will not print.  

To top-up your balance online, visit: https://printmanage.abdn.ac.uk/ 

  • On classroom PCs, access the PrintManage system by using the Desktop shortcut 
  • On personal laptops/PCs, go to https://printmanage.abdn.ac.uk/ and switch user to Use another account 

You will need to log in to the system using your username (e.g. u01abc01) and password. All payments are made in exact multiples of £1 and minimum payment is £5 with maximum payment being £20. 

Cash payments can be made in person in the following locations: 

  • Medical Library (Foresterhill): Issue Desk
  • The Sir Duncan Rice Library: Hardback Café
  • Students’ Union Building (formerly known as “The Hub”): The Bear Essentials shop  

To check your balance:

Swipe your card on the MFD and tap the Pull Print icon. At the top left of the window you will see your name, the number of documents in your printing queue and the amount of credit remaining in your account. 

print budget Note: Remember to not top-up more than you need; remaining amounts are not refunded.  

Staff & Research Postgraduates:

Your department may pay for your printing costs. Please check whether your department requires a limit to be set on your printing.

For more information see: www.abdn.ac.uk/it/student/print/index.php#panel1234 

Eleni Borompoka, eleni.boro@abdn.ac.uk 

Printing single-sided

Did you know that you can determine whether your document will be printed double or single-sided? Printers are set to print double-sided but this can be changed before you send your document to print. No changes can be made once it has been sent to the printer. Read our post and find out how!  

Word documents

When you are ready to print:

  1. Open your document and click on the FILE tab at the top left hand side of the screen
  2. Choose Print. This will bring up the printing menu
  3. Make sure to choose  BW-pull-pcl on class–print.uoa.abdn.ac.uk, or COLOUR-pull-pcl on class -print.uoa.abdn.ac.uk
  4. In Settings, click the drop down arrow in Print on Both Sides to get the option: Print One Sided. Choose the desired option and then send off your work to print by clicking on the large ‘Print’ icon

You also have options for defining the size, orientation and margins of your document, as well as the number of pages per sheet.

Printing menu

PDF documents 

If you are working on a network computer, BW or COLOUR-pull will be the default printer destination.

If you are viewing a book in an e-book collection and wish to print a chapter from it, click on View PDF to open the file and once the document has downloaded, click on the printer icon at the top right of the screen. Depending on the browser, you will see an options window like the one below: 

Set your printing preferences by clicking the down arrow in the More settings menu.

  • Please note that we have different copyright permissions with different publishers regarding printing and downloading
  • For information on how to set up your laptop to the wireless printing network, click here

Eleni Borompoka, eleni.boro@abdn.ac.uk 

Sending documents to MFDs

All printing on campus is via networked multi function devices (MFDs).

You can send items from any classroom PC, your personal laptop, tablet or mobile phone over the wireless network and collect your documents from any networked MFD on campus.

Your items are sent to a holding queue until you are ready to print them.

You can see what is in your print queue or delete items that you no longer want to print using the PrintManage system.

To send a job to the printer (MFD):

  1. open the document you wish to print and click on the FILE tab on the far left of the ribbon (at the top of your screen)
  2. choose Print to bring up the print menu.

sending docs to mfds1.docx

From the drop-down arrow, make sure to choose MFD-PULL-BW if you are printing in black and white, and MFD-PULL-COLOUR if you are printing in colour.

sending docs to mfds2.docx

 At this stage, you also need to select the right SETTINGS – the paper size & orientation, whether your document is single-sided or double-sided (all MFDs default to print on both sides of the paper to save costs!)

When you are ready – simply click on PRINT.

There are printers/MFDs in or near to all PC classrooms, public areas as well as on each floor of the Sir Duncan Rice Library.  To retrieve your documents simply hold your student ID card against the front of the MFD/printer or use the screen to login.  This short video will show you how easy it is to do!

Find quick answers to your printing questions here.

Sending print jobs from your laptop and mobile device:

  • Find information on how to configure your personal device to the printing network here. This is a one-time set up and you won’t have to repeat it every time you send jobs from your laptop!
  • Also see the guide about printing from a mobile device when working on the move. WebPrint allows you to send jobs from your phone or tablet and collect from a networked MFD/printer.

 

Jenna Storey, jennifer.storey@abdn.ac.uk

IMPORTANT: No printing – Saturday 16 August

IMPORTANT: Essential upgrade to printing service – Saturday 16th August 2014

What is happening?

IT Services will be carrying out a planned upgrade to the printing system between 08:00 and 18:00 on Saturday 16th August 2014. Print/copy/scan services will not be available on Saturday 16th August between these times. Please also note that topping up of print budgets will not be available between 16:00 on Friday 15th August and 18:00 on Saturday 16th August.

Apologies in advance for any inconvenience caused. For students working on dissertations please build this into your project planning…

Susan McCourt, s.mccourt@abdn.ac.uk