Did You Know…? How to print using MFDs

Printing with MFDs: networked PCs, wireless & cloud-based printing

Any printing on campus is via networked multi-function devices (MFDs). You can send files for printing from a classroom PC or your personal laptop. There are printers in or near all PC classrooms and at least one printer on each floor of The Sir Duncan Rice Library.

print budget

Print from a networked (classroom) PC

To print from a network PC, you need to send your files to a holding queue, e.g. BW-pull-pcl on class-print.uoa.abdn.ac.uk  You can retrieve your files from any MFD on campus by logging in to it using your ID card or your username & password.

Steps:
  1.  For Word documents: select the File tab, then Print. For PDFs: select the printer   icon in the toolbar
  2.  Select the name of the printer, e.g. BW-pull-pcl on class-print.uoa.abdn.ac.uk
     By default, the printers will print double-sided. You can edit the default settings by clicking on ‘Printer Properties’/’More settings’
  3.  When ready, click on the large ‘Print’ icon
  4.  Log in to any MFD to print your document

For more information see guide: ‘Quick guide to printing’ available at www.abdn.ac.uk/toolkit/documents/uploads/mfd-printing.pdf

Print from your laptop (Windows 10)

To send a job from your laptop to a networked printer, your laptop must be connected to eduroam. It is not possible to print to a University MFD from home or off-campus.

Steps for connecting your laptop to the printing network:
  1. Open the Run Command by pressing the Windows logo key + R on your keyboard or use the Windows search field search tool Windows
  2. Type the following command  \\printanywhere.uoa.abdn.ac.uk and press Enter or click OK
  3. Double-click on MFD-PULL-BW, then click on Install Driver. Click Yes if prompted.
  4. Repeat the above steps for MFD-PULL-COLOUR

The selected printer names should now appear on your list of printer options (screenshot) in the print dialog box. You will not need to repeat this process every time you wish to print from your laptop.

For instructions on how to set up your Mac or MacBook to the printing network, see guide: ‘Printing – Mac or MacBook OS X 10.13.6’ available at
www.abdn.ac.uk/toolkit/documents/uploads/mfd-printing-mac-1013.pdf

Print using Web Print

With Web Print you can upload files to the web, assign a print queue, then log in to an MFD and collect your print jobs from the MFD as normal. Web Print is a method of printing when working on the move.

Steps for uploading files to print:
  1. Enter the following address into your browser https://webprint.abdn.ac.uk/
  2. On the Web Print page, log in with your username and password
  3. On the My Print jobs page, choose the file you wish to upload and click on Next
    If the upload is successful, you will see the following message: “Your print job has been added successfully. I will be processed automatically in a moment”
    You will then see details of your file, including date and time, file name, pages, status
  4. When processed, the file status will change from Processing to Awaiting Release
    You will see two options: Colour-Pull and Mono-Pull. For Black & White, select Mono
  5. When you are ready to send the file to print, click on the button containing the name of the required printer – this will change the file status to Printed. Retrieve the job from the MFD
  6. Log out from the top right corner of the screen

Please note that with Web Print, there is no option to print single-sided.

For details on emailing files to Web Print, see page 3 of guide: ‘Printing – Mac or PC laptops Using Web Print’ available at https://www.abdn.ac.uk/toolkit/documents/uploads/web-print-laptop.pdf

How much does printing cost?

Black & White A4 single-sided 3 pence per sheet
Black & White A4 double-sided 5 pence per sheet
Colour A4 single sided 10 pence per sheet
Colour A4 double sided 19 pence per sheet

For more information see guide ‘Quick Guide to Printing’ available at
https://www.abdn.ac.uk/toolkit/documents/uploads/mfd-printing.pdf

Top-up your print budget
New students start with an initial print budget of £1. Each time you use your ID card to print or copy, the relevant cost is deducted from your print budget.

To top-up your print budget, go to https://printmanage.abdn.ac.uk/

  • On classroom PCs, access the PrintManage system by using the Desktop shortcut
  • On personal laptops/PCs, go to https://printmanage.abdn.ac.uk/ and switch user to Use another account 

You will need to log in to the system using your username (e.g. u01abc01) and password. All payments are made in exact multiples of £1 and minimum payment is £5 with maximum payment being £20.

Cash payments can be made in person in the following locations:

  • Medical Library (Foresterhill): Issue Desk
  • The Sir Duncan Rice Library: Hardback Café
  • Students’ Union Building (formerly known as “The Hub”): The Bear Essentials shop
To check your balance:

Swipe your card on the MFD and tap the Pull Print icon. At the top left of the window you will see your name, the number of documents in your printing queue and the amount of credit remaining in your account.

Note: Remember to not top-up more than you need; remaining amounts are not refunded.

For more information see: www.abdn.ac.uk/it/student/print/index.php#panel1234

The IT service desk is located on Floor 1 of The Sir Duncan Rice Library and is open Monday to Friday 09:00-17:00. (Wednesdays: 10:45-17:00) There is also an IT service desk in the Polwarth Building, room 1:122 on the Foresterhill campus.

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Printing & binding dissertations: information for Taught Postgraduate students

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We know that printing your dissertation and getting it bound can be stressful. Here are some tips to help you.

Printing:

Before you send your document to print, make sure you’ve checked your course handbook, as that’s where you will usually find all the instructions you will need to follow, such as font size, spacing, etc.

When you send your document to print, make sure you choose the correct Printer.

  • For printing in Black & White please select option BW-pull-pcl on class-print.uoa.abdn.ac.uk as the Printer.
  • For printing in Colour please select option COLOUR-pull-pcl on class-print.uoa.abdn.ac.uk as the Printer. If you only wish to print certain pages in colour, please make sure you specify the range in the Settings. Please remember to retrieve the job from a Colour printer.

Colour Printers in the libraries

The colour printers in The Sir Duncan Rice Library are on Floors 1, 2, 6 and 7. There are also colour printers in the Taylor (Law) and Medical libraries – The Medical Library has a colour printing facility in both A4 & A3 size.

It can take quite a long time for the printer to receive a large document. To reduce your waiting time, you can send your document in sections, e.g. pages 1-50 and then pages 51-100.

More detailed information on printing is available on the Toolkit

Binding:

Once you have finished printing your dissertation, you can have it bound at the University’s Print Shop.

There are currently two options when it comes to soft binding:

  • Comb & Ring style: plastic rings with acetate paper covers.
  • Metal style: metal spine thermal glued with acetate paper covers.

For pricing and service times, please check here.

The Print Shop operates on a ‘first come, first served’ basis.

If you choose to have your dissertation both printed and bound at the Print shop, then please make sure you:

  • Use the default MSWord margins either for single or double sided (set up mirror imaging layout) printing of your dissertation.
  • Send your PDF by email preferably 3-4 days before your deadline.

Tip: During hand-in/deadline days, it’s best if you have your dissertation already printed and just visit the Print Shop well in advance to have it bound as the completion time for Comb & Ring and Metal style may be longer than the usual 30 minutes.

Remember – Library and IT staff are always happy to help!

 

Elaine Fitzgerald e.fitzgerald@abdn.ac.uk –                                                                Eleni Papadakou e.papadakou@abdn.ac.uk

Did You Know…? – Top-up of print budget

When you run out of credit, MFDs will display a “credit too low” message and your documents will not print.  

To top-up your balance online, visit: https://printmanage.abdn.ac.uk/ 

  • On classroom PCs, access the PrintManage system by using the Desktop shortcut 
  • On personal laptops/PCs, go to https://printmanage.abdn.ac.uk/ and switch user to Use another account 

You will need to log in to the system using your username (e.g. u01abc01) and password. All payments are made in exact multiples of £1 and minimum payment is £5 with maximum payment being £20. 

Cash payments can be made in person in the following locations: 

  • Medical Library (Foresterhill): Issue Desk
  • The Sir Duncan Rice Library: Hardback Café
  • Students’ Union Building (formerly known as “The Hub”): The Bear Essentials shop  

To check your balance:

Swipe your card on the MFD and tap the Pull Print icon. At the top left of the window you will see your name, the number of documents in your printing queue and the amount of credit remaining in your account. 

print budget Note: Remember to not top-up more than you need; remaining amounts are not refunded.  

Staff & Research Postgraduates:

Your department may pay for your printing costs. Please check whether your department requires a limit to be set on your printing.

For more information see: www.abdn.ac.uk/it/student/print/index.php#panel1234 

Eleni Borompoka, eleni.boro@abdn.ac.uk 

Printing single-sided

Did you know that you can determine whether your document will be printed double or single-sided? Printers are set to print double-sided but this can be changed before you send your document to print. No changes can be made once it has been sent to the printer. Read our post and find out how!  

Word documents

When you are ready to print:

  1. Open your document and click on the FILE tab at the top left hand side of the screen
  2. Choose Print. This will bring up the printing menu
  3. Make sure to choose  BW-pull-pcl on class–print.uoa.abdn.ac.uk, or COLOUR-pull-pcl on class -print.uoa.abdn.ac.uk
  4. In Settings, click the drop down arrow in Print on Both Sides to get the option: Print One Sided. Choose the desired option and then send off your work to print by clicking on the large ‘Print’ icon

You also have options for defining the size, orientation and margins of your document, as well as the number of pages per sheet.

Printing menu

PDF documents 

If you are working on a network computer, BW or COLOUR-pull will be the default printer destination.

If you are viewing a book in an e-book collection and wish to print a chapter from it, click on View PDF to open the file and once the document has downloaded, click on the printer icon at the top right of the screen. Depending on the browser, you will see an options window like the one below: 

Set your printing preferences by clicking the down arrow in the More settings menu.

  • Please note that we have different copyright permissions with different publishers regarding printing and downloading
  • For information on how to set up your laptop to the wireless printing network, click here

Eleni Borompoka, eleni.boro@abdn.ac.uk